students wearing masks

Travel Guidance

Updated: April 12, 2021, 4 p.m. CDT

DOMESTIC TRAVEL

In-State: No restrictions on travel within the state of Texas.

Out of State: Only travel essential to the mission of the university will be permitted at the discretion of the applicable vice president or dean. Mission-essential approval should be obtained from the appropriate VP or dean prior to departure.

Approval and Routing:

  • Route all travel requests through Concur in order to obtain approvals.
  • Requests will route automatically since departments have pre-loaded workflows into Concur.
  • For routing requiring VP/Dean approval, these individuals can easily be added to the workflow during the submission or approval process within Concur.
  • Entering requests in Concur provides "duty-of-care" which allows for reporting on who is traveling and where. This reporting was required by the state of Texas during the pandemic and is important for Risk Management.
  • Requests can be approved using the Concur mobile app or by logging into SSO, eliminating the need for hard copy routing.
  • With an approved request in the employee's profile, expense report creation is made much simpler by eliminating duplication of entry and the need to scan and upload hard copies.

INTERNATIONAL TRAVEL

Only travel essential to the mission of the university will be permitted at the discretion of the provost or their designee. All travel must be routed through Concur for Risk Management's review, risk mitigation, and subsequent recommendation to the provost for approval.

STUDENT TRAVEL

Student travel as part of a student organization must be routed through Student Affairs. Academic related student travel must be routed to Risk Management once deemed essential by the applicable dean.

Information regarding Education Abroad programs - including cancelations and other guidelines - can be found at the Education Abroad website.

FIELD TRIP GUIDANCE

Field trips are typically defined as class experiences held at a site other than the normal class location, undertaken to expand student understanding and/or application of educational concepts and knowledge. Clinical rotations, practicums and student teaching are not considered field trips.

Domestic Field Trips

As of the start of the Fall 2021 semester, field trips again were permitted under pre-COVID-19 requirements.

International Field Trips

Additional information is available through Education Abroad.

Recognized Student Organization Travel

International travel by recognized student organizations remains suspended. Requests for domestic Texas A&M University student organization mission-essential travel must be submitted using the event planning form. The Department of Student Activities will route the form to the Office of the Vice President for Student Affairs for final approval. Final approval is required prior to departure. Please email the Student Organization Development and Administration team at soda@stuact.tamu.edu with any questions regarding organizational travel and events.

 

Frequently Asked Questions


  • What should I do if I travel outside of the Brazos Valley?

    It is recommended that everyone self-monitor their health after travel, following the CDC guidelines for return from international travel. While full details can be found on the CDC website, they are summarized below:

    If you have been vaccinated:

    • Test negative within three days prior to return to the United States; test again three to five days after return.

    If you are not vaccinated:

    • Test within three days of return to United States; test three to five days after return; self-isolate for seven days (regardless if you test negative).

    Domestic or international travel that requires the traveler to quarantine/isolate upon return should be part of the overall planning process and is not the responsibility of the university to provide the required quarantine/isolation space.