students wearing masks

Travel Guidance

Updated: December 18, 2020, 12 p.m. CST

All faculty, staff and students returning from travel outside of the Brazos Valley should self-isolate for 72 hours to the greatest extent possible upon return, always wearing a mask, keeping six feet from others, and washing hands frequently.

Domestic Travel

In-State: Essential travel within the State of Texas essential to the mission of the University will be permitted at the discretion of the applicable Department Head or supervisor.

Out of State: Only travel essential to the mission of the University will be permitted at the discretion of the applicable Vice President or Dean. Mission-essential approval should be obtained from the appropriate VP or Dean prior to departure.

Approval and Routing:

  • Route all travel requests through Concur in order to obtain approvals.
  • Requests will route automatically since departments have pre-loaded workflows into Concur
  • For routing requiring VP/Dean approval, these individuals can easily be added to the workflow during the submission or approval process within Concur.
  • Entering requests in Concur provides “duty-of-care” which allows for reporting on who is traveling and where. This reporting was required by the State of Texas during COVID and is important for Risk Management.
  • Requests can be approved using the Concur mobile app or by logging into SSO eliminating the need for hard copy routing.
  • With an approved request in the employee’s profile, expense report creation is made much simpler by eliminating duplication of entry and the need to scan and upload hard copies.

International Travel

Only travel essential to the mission of the University will be permitted at the discretion of the Provost or their designee. All travel must be routed through Concur for Risk Management’s review, risk mitigation, and subsequent recommendation to the Provost for approval.

Student Travel

Student travel as part of a student organization must be routed through Student Affairs. Academic related student travel must be routed to Risk Management once deemed essential by the applicable Dean. 

Information regarding Education Abroad programs – including cancelations and other guidelines – can be found at http://abroad.tamu.edu/Education-Abroad-Information-on-Coronavirus

Field Trip Guidance 

Field trips are typically defined as class experiences held at a site other than the normal class location, undertaken to expand student understanding and/or application of educational concepts and knowledge.  Clinical rotations, practicums, and student teaching are not considered field trips.

Domestic Field Trips

As of 10/15/20, field trips are permitted with the following stipulations:

  • In-State: Mission-essential approval must be obtained from the department head and appropriate dean or vice president prior to departure.
  • Out of State: A risk assessment will be conducted with the Office of Risk, Ethics and Compliance prior to obtaining mission-essential approval from the appropriate department head and dean/VP.
  • Trip leaders will assess the COVID-19 situation in the destination sites prior to departure, as well as the degree to which field trip participants will interact with the local community.
  • Participation in the field trip travel will not be a requirement. Trip leaders will provide alternative options for any students who are not able to participate in the travel.
  • All participants must have completed the required COVID-19 Training and Certification prior to departure.
  • Students and field trip leaders will not travel if they:
    • Are sick,
    • Have had any COVID-19 symptoms within the 14 days prior to departure,
    • Have been in close contact with individual(s) who have tested positive for COVID-19 within the 14 days prior to departure, and/or
    • Have traveled to an area with widespread, ongoing community spread within the 14 days prior to departure.
  • All participants will adhere to the TAMU face coverings requirement for the duration of the field trip, including while en route and on-site.
  • All participants will maintain at least 6’ of physical distancing between themselves and others whenever possible for the duration of the field trip.
  • Whether using TAMU owned, rented, or personal vehicles:
    • Frequently touched surfaces will be sanitized prior to use and at the end of each travel day.
    • Vehicles will not exceed 50% capacity and seating will be arranged to create as much space as possible between all occupants.
    • Windows will be opened to increase airflow unless it is unsafe or unreasonable to do so.
    • Air conditioning systems will use outside air instead of recirculated air.
    • No food or drinks will be consumed while driving or riding in a vehicle.
    • Gas and restroom/rest stops will be planned prior to departure. All participants will wash or sanitize their hands after any stops and before returning to the vehicle.
  • Trip leaders will document and implement additional measures to minimize the risk of coronavirus transmission among participants based on the field trip activities, including but not limited to:
    • Minimizing the distribution of printed materials and/or physical items;
      • Participants are encouraged to bring and use their own personal equipment and/or tools
      • Trip leaders will ensure measures are in place to sanitize any shared equipment or tools when the use of personal equipment is not possible
    • The use of small cohorts for the duration of the field trip;
    • Food and dining plans will account for safety protocols (i.e. avoid buffet-style/self-serve meals, prioritize “grab-n-go”/boxed meal options, physical distancing, etc.);
    • Overnight lodging accommodations will account for safety protocols (i.e. physical distancing, sanitization, ventilation, etc.).

International Field Trips

All faculty-led programs, field trips, and student group trips that will depart the U.S. on or before November 30, 2020 have been canceled.  Additionally, TAMU has determined that it is in the best interest of our students, faculty, community, and the communities of our host countries to cancel short-term programs scheduled to depart between December 1, 2020, and the start of the Spring semester on January 19, 2021.  Additional information is available through Education Abroad.

Recognized Student Organization Travel

International travel by recognized student organizations remains suspended.  Requests for domestic Texas A&M University mission-essential travel must be submitted using the event planning form.  The Department of Student Activities will route the form to the Office of the Vice President for Student Affairs for final approval.  Final approval is required prior to departure.  Please email the Student Organization Development and Administration team at soda@stuact.tamu.edu with any questions regarding organizational travel and events.

Frequently Asked Questions


  • What should I do if I travel outside of the Brazos Valley?

    All faculty, staff and students returning from travel outside of the Brazos Valley should self-isolate for 72 hours to the greatest extent possible upon return, always wearing a mask, keeping six feet from others, and washing hands frequently.